4.6 KiB
Hope Events — Event Management Platform for Churches
What is it?
Hope Events is a complete event management platform built specifically for churches and faith-based organisations. It handles everything from advertising upcoming events and taking online registrations to collecting payments, generating QR-coded tickets, and checking people in at the door.
What does it do?
For your congregation
- Browse events — a clean, mobile-friendly listing of upcoming events with photos, descriptions, and dates. Events that are fully booked display a "Sold Out" badge so attendees know at a glance.
- Register online — simple registration flow with support for multiple ticket types (e.g. adult, child, family) at different prices, including early-bird pricing and low-stock warnings.
- Pay online — secure card payments via Yoco. Outstanding balances can be settled any time.
- Receive tickets — QR-coded tickets are emailed automatically after payment. Attendees can also retrieve their tickets via a self-service portal using just their email address.
- Registration forms — events can include custom forms (dietary requirements, T-shirt sizes, emergency contacts, etc.) completed at registration time.
- Downloads — events can include downloadable attachments (maps, schedules, waiver forms, etc.) visible on the event detail page.
For staff on the day
- QR code scanner — check people in by scanning their ticket QR code. Works in any mobile browser — no app to install.
- At-the-door panel — search by name, phone, or ticket ID; mark people in; print or resend individual tickets on the spot.
For event organisers (supervisors)
- Event management — create and manage events with photos, pricing, early-bird tiers, and registration deadlines.
- Ticket types — flexible options (e.g. Adult, Child, VIP, Dinner) each with their own price.
- Payments — view all payments, record cash or EFT manually, and issue adjustments.
- Bulk messaging — send emails or WhatsApp messages to event attendees. Schedule reminders, thank-you messages, or general broadcasts.
- Forms — view, filter, and print attendee form responses.
- Reports — download attendance and payment reports.
For administrators
- User management — manage accounts and roles (user, staff, supervisor, admin).
- Registrations — a complete overview of all registrations across all events.
- Site settings — update the organisation name, logo, brand colour, and notification preferences directly from the admin panel — no technical knowledge required.
Pricing
Hope Events is offered as a hosted service. You don't need to worry about servers, databases, or software updates — we handle everything.
| Plan | Details |
|---|---|
| Monthly subscription | Fixed monthly fee, billed in advance |
| Annual subscription | Annual fee, billed in advance (discounted vs monthly) |
Pricing is quoted per organisation based on expected usage. Contact us for a quote.
Online payment processing fees (charged by Yoco directly to your merchant account) are separate and not included in the subscription.
Getting started
- Get a quote — contact us and we'll provide pricing for your organisation.
- We set it up — once you're onboarded, we deploy and configure the platform for you. You'll receive a link to your site.
- First login — a setup wizard walks you through entering your organisation details and creating your admin account. No technical steps required.
- You're live — start creating events and inviting attendees.
Support and changes
- Hosting and maintenance are included in your subscription. We keep the platform running, up to date, and backed up.
- Basic support — we'll assist with your site link and answer general questions at no additional charge.
- Development requests — custom features or changes can be requested at any time. These are quoted upfront and billed before development begins.
- Suggestions — feature suggestions are always welcome and considered for inclusion in future updates, subject to our approval.
Payment processing
The platform integrates with Yoco — a South African payment gateway that supports all major credit and debit cards. You will need your own Yoco merchant account to accept payments. Yoco's standard transaction fee applies (currently 2.95% per transaction); this goes directly to Yoco and is not part of our subscription.
Built for Hope Family Church, Henley-on-Klip. Available to other churches and faith-based organisations.